Care Team Assignment for Inpatients

AndroHealth lets you assign a dedicated care team to every admitted (inpatient) patient. The care team defines who is responsible for the patient during their stay — a single primary care provider plus any number of secondary providers — and governs who can access the patient's EMR, all with a complete audit trail.

What is a care team?

A care team is the group of practitioners associated with an admitted patient. Each team has exactly one active primary care provider; everyone else is a secondary provider. Members gain access to the patient's medical record according to their role — for example, nursing staff can view medical history, orders, and the treatment plan.

Assign a care team to an admitted patient

Go to IPD → Admission → Admitted tab.
Against the patient, open Associate Care Team. The system opens the care-team popup.
Add team members one at a time: click Add, choose the Position, and select the practitioner.
Click Save to associate the care team with the admitted patient.

Admitted patients tab in the AndroHealth IPD module

Adding care team members by position and practitioner

If a secondary care provider was chosen on the admission form, it is automatically added as the first care-team member. All providers other than the primary are treated as secondary.

Edit a care team

Open the care-team popup in view mode, then choose Modify. Existing members appear with the option to inactivate them, and you can add new members. To change the primary provider, reset the primary field and select a new primary care provider, then save.

Modifying an existing care team — inactivate members or change the primary provider

Inactivated members move to the end of the list with a To date showing when they left the team. Records they created (EMR, orders, prescriptions) are preserved.

Inactivated care team members showing a To date

View the care team on the patient profile

Open Patient Profile → Admission and use the care-team button to see the full team in a popup. For discharged records, every member shows a To date equal to the discharge date.

Practitioner specialty

When a user is added with the Care Provider option, Practitioner Specialty becomes mandatory. For any care-team member who is a care provider, the system automatically displays their practitioner specialty.

Access & business rules

Care-team members can access the patient's complete EMR and medical history according to their assigned role.
Each care team must have exactly one active primary care provider — the system blocks saving without one.
A user cannot be added to the same care team more than once.
Inactivating or replacing a provider never deletes their existing orders, EMR entries, prescriptions, or documentation.
On an interdepartmental transfer, the primary care provider is updated to the one selected on the transfer form; a secondary provider position can optionally be set.
The system keeps a complete, immutable audit trail of every care-team action — Add, Modify, Inactivate, and Reactivate.

Where this appears

Framework → User → Add User (Care Provider, Practitioner Specialty)
The entire IPD module
Patient Profile → Admission

Common questions

How do I assign a care team to an inpatient?

From IPD → Admission → Admitted, open Associate Care Team and add members by position.

Can a care team have more than one primary provider?

No — exactly one active primary care provider is required.

What happens to records when a provider is inactivated?

Their orders, EMR entries, and documentation are preserved, with a full audit trail.