Collection Summary & Cash Management

Collection Summary

Navigation: Billing → Collection Summary

Shows a breakdown of all collections with columns:

• Invoice Number, Patient Name
• Amount, VAT, Discount
• Cash, Bank, Insurance, Panel Company, Patient Account, Settled

Click "Close Session" to end the current collection session. Message: "Session Successfully Closed"

Daily Collection

Navigation: Billing → Daily Collection

Search by date range. Use Print or Export to Excel buttons for reports.

Click "More Detail" for breakdowns by:

• User Tab — Collection data per individual user
• Department Tab — Collection data per department

Cash Management

Navigation: Billing → Cash Management

Two tabs:

Opening Cash Tab

Record cash at the start of each shift:

• Date and Time (auto-populated)
• Cash Amount (SAR)
• Received From
• Purpose
• Notes/Comments

Withdrawal Tab

Record cash withdrawals during the shift with: Withdrawal Amount, Paid To, Purpose.

Receivable

Navigation: Billing → Receivable

Two tabs: Receivable and Received.

• Receivable tab — Shows outstanding amounts per user/session. Enter received amount; if less than expected, a "Reason for Difference" field appears.
• Received tab — History of received amounts with totals and differences.

In-Process Packages

Navigation: Billing → In-Process Packages

Track active patient packages with:

• Package name, total/availed/remaining services
• Status: In Process, Expired, Cancelled, Completed

Actions:

• View — Package detail popup
• Extended Duration — Extend with reason
• Audit Trail — Service usage report
• Cancel — Cancel the package

Common questions

How do I track daily collections?

The Collection Summary shows the day's collections and cash position.

How do I close a cash session?

Use session closing after reconciling opening cash, withdrawals, and receivables.

Can I record cash withdrawals?

Yes — withdrawals are tracked as part of cash management.